EASI SmartShare Document Management Software

EASI SmartShare Document Management Software

Digitalizing, saving and retrieving documents

EASI SmartShare Document Management Software offers a flexible solution for managing documents with the necessary features in terms of security and confidentiality, versioning, workflow, archiving, etc.

	Digitalizing, saving and retrieving
	Every incoming or outgoing document can be digitalized, with or without OCR, and afterwards saved in EASI SmartShare Document Management Software. By saving documents in a clearly defined structure, and adding the necessary metadata and possible integration with a CRM-system, retrieving your documents becomes a child's play. The useful 'full text search' functionality allows you to even make the system search for a specific keyword in the entire content of every document.
	Dealing with procedures
	You can parametrize EASI SmartShare Document Management Software in such a way that from the moment they are saved in the system, they need to follow a fixed trajectory (a workflow). Think about, for example, approval cycles for outgoing offers, incoming invoices, information requests, etc.
	Secure sharing of information
	With EASI SmartShare Document Management Software you share information efficiently, which is an advantage for your company: the information is centralized on one location, there are no different versions of one document, the information is accessible for those who really need it and is kept from those who shouldn't have access, and still, you maintain a complete overview on the entire history of every document.
	Web access
	Documents that are saved in EASI SmartShare Document Management Software can be consulted by web browser.
	Integration with Lotus Notes
	EASI SmartShare Document Management Software is developed on the IBM Lotus Notes/Domino development platform. This allows an advanced, seamless integration with the IBM Lotus Notes mailing system: creating documents from your mailbox takes only one mouse click, notifications are sent automatically from the system... Thanks to the integration with Lotus Notes (Lotus Messaging & Collaboration, Sametime, ... ), you can also save all the information locally to help you work without any problem, even when you no connection to your server. Furthermore, all the end users will be working entirely within their Lotus Notes client: they don't need to leave their familiar working environment for opening a document.

Our solutions and services are aimed at the mid-cap of the market. Therefore, we propose integrated and pragmatic solutions with a sharp price/quality ratio. Our solutions are known for their integrated functionality, fast implementation and excellent ROI.